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This article provides detailed examples of how different scheduling models are triggered on the Audit Scheduling grid, demonstrating how Last Audit Rating, Planning Risk, Specific Risk, and Fixed Frequency models work together.

1. Understanding the audit scheduling grid example

The following example shows a cell on the Audit Scheduling grid which sets off all four models. In the ribbon, all four scheduling factors are turned on and therefore the corresponding models in the hover text (white text on a blue background) are in bold.

Expanding out the chart, you can see that France and the UK account for two of the models each.

Expanding the chart to the full extent reveals that in fact there is one model in each cell:

• The Caen Factory triggers the Last Audit Rating model
• The Lille Factory triggers the Planning Risk model
• The Cardiff Branch triggers the Specific Risk model
• The Newcastle Warehouse triggers the Fixed Frequency model

2. Triggering the Last Audit Rating model

The Caen Factory triggers the Last Audit Rating model. To make this work, the last audit rating for the cell Caen Factory (Inventory) needs to trigger from the last audit date (or default last audit date) a date prior to the Planning Period end date.

The last audit rating of Major Problems gives a frequency of six months. From the last audit date of 02/12/2015, add six months giving a date of 02/06/2016, which is before the start of this planning period (1/1/2017), never mind the end (this is detailed in the hover text from the cell in Audit Scheduling, as shown above).

3. Triggering the Planning Risk model

The Lille Factory triggers the Planning Risk model. To make this work, the planning risk rating for the Lille Factory (Inventory) needs to trigger from the last audit date (or default last audit date) via the threshold (value) and the Audit Frequency (months) in the planning risk rating segmentation a date prior to the Planning Period end date.

The planning risk rating of 58.33 falls in the above 40 and below 60, making it Medium (yellow) and therefore 18 months. From the last audit date of 15/10/2012, add 18 months giving a date of 15/4/2014, which is before the start of this planning period (1/1/2017), never mind the end (this is detailed in the hover text from the cell in Audit Scheduling, as shown above).

4. Triggering the Specific Risk model

The Cardiff Branch triggers the Specific Risk model. To make this work, the specific risk score for the cell Cardiff Branch (Inventory) needs to trigger from the last audit date (or default last audit date) via the threshold (value) and the Audit Frequency (months) in the risk rating segmentation a date prior to the Planning Period end date.

The risk score of 47.2 falls in the above 40 and below 60, making it Medium (yellow) and therefore 18 months. From the last audit date of 20/2/2012, add 18 months giving a date of 20/8/2013, which is before the start of this planning period (1/1/2017), never mind the end (this is detailed in the hover text from the cell in Audit Scheduling, as shown above).

5. Triggering the Fixed Frequency model

The Newcastle Warehouse triggers the Fixed Frequency model. To make this work, the fixed frequency for the cell Cardiff Branch (Inventory) needs to be set, and trigger from the last audit date (or default last audit date) a date prior to the Planning Period end date.

The 24 months from the last audit date of 20/02/2012, add 24 months giving a date of 20/02/2014, which is before the start of this planning period (1/1/2017), never mind the end (this is detailed in the hover text from the cell in Audit Scheduling, as shown above).

6. Understanding other factors that influence scheduling

Several additional factors can influence audit scheduling beyond the four main models.

6.1 Aggregation

Planning risk scores can be aggregated either as Average or Sum.

6.2 Default last audit date

Where there is no last audit, the system default for Reference Date is used.

6.3 Planning Period Dates

The end date of the planning period affects scheduling calculations.

6.4 Weightings

There are three possible weightings that can be applied.

6.5 Types

There are two possible types which can be applied to planning risks: Entity Types and Process Types.

7. Creating candidate audits

The creation of candidate audits depends upon the state of the cells. If the chart is not expanded to its fullest extent, then audits will be created with a large entity and process scope.