Who is this article for?

Users managing the findings library.

Manage Library Findings permissions are required.

The Findings Library provides a centralised location to create and manage finding and action templates that can be reused across audits.

Understanding findings

The Findings Library screen summarises all finding and action templates, including:

• Work Plan and Step templates (WS)
• Objective, Risk, Control and Test templates (ORCT)
• Standalone Finding Templates (not linked to any record)

You can also attach, move, or detach a Finding Template from a parent ORCT or WS, making it standalone if needed.

Adding a library finding

When adding a finding to a library item during an audit, you can choose from active Live library finding templates if available.

Once added, findings can be edited as usual. If linked to a Work Plan or Step, assign the finding to a specific Entity or Process.

To add a library finding:

1. Go to Library.
2. Switch to Steps Library or Risks, Controls and Tests Library.
3. Right-click an item to which you want to add the library finding.
4. Select Add from the menu.
5. Complete the finding information in the properties panel:
   • Process
   • Departmental Library
   • Ref - reference number for the finding
   • Title - a title for the finding
   • Description - the body of information for the finding
   • Recommendation - a recommendation based on the finding
   • Category - assign the finding to a specific category to group findings (pick list is editable in segmentations)
   • Severity - specify the severity of the finding (pick list is editable in segmentations)
   • Outcome - select whether you wish the finding to appear in reports
   • Outcome Comments
   • Guidance - guidance to help users apply the finding within an audit
   • Active State - only active library findings will be available to select from when adding findings within audits
   • Cross References - create a link to a related record within the system
6. Click Save.